Free cleaning invoice template
A cleaning invoice template for housekeepers, maid services and move-out cleans — itemize rooms, hours and supplies, then download a clean PDF your client can pay from.
Cleaning work is easy to underbill because it happens on a schedule. A good cleaning invoice separates one-time deep cleans from recurring visits, lists supplies separately when you pass through the cost, and states the payment window in plain words.
This template is pre-filled with a realistic residential job: a deep clean, windows and carpet shampoo. Open it in the generator, replace the details with yours, and download the PDF — the whole thing takes about two minutes.
Open this template in the free generator →
What a typical cleaning invoice looks like
| Description | Qty | Rate |
|---|---|---|
| Residential deep cleaning — 3 bed / 2 bath | 1 | $180.00 |
| Window cleaning (interior & exterior) | 8 | $12.00 |
| Carpet shampoo | 1 | $95.00 |
Tips for getting paid faster
- Put your payment terms on the invoice itself — “Payment due within 7 days” collects faster than “due on receipt”.
- For recurring clients, number invoices sequentially (INV-202610-001, -002) so nothing gets lost.
- If a client supplies their own products, say so in the notes so the rate isn't questioned later.
- Add a late fee line in your notes (for example 1.5% monthly) before you need it, not after.
FAQ
What should a cleaning invoice include?
Your business name and contact details, the client's name and address, the date, an invoice number, an itemized list of services (rooms, hours, or flat tasks), any supply costs, tax if it applies in your state, the total due, and payment instructions.
How do I charge — by the hour or by the job?
Flat rates per job type are easier for clients to approve and protect you on slow days; hourly billing is better when scope is unpredictable. Many cleaners quote a flat rate for standard visits and hourly for deep or move-out cleans.
Do I need to charge sales tax on cleaning services?
It depends on your state — some states tax residential cleaning, others don't. Check your state's department of revenue page; if tax applies, enter the rate in the generator and it is added to the total automatically.
Need something more general? Back to the free invoice generator or browse all invoice templates.