Free contractor invoice template
A contractor invoice template for remodels and repairs — labor, materials, permits and change orders separated the way general contractors and homeowners both expect.
Construction invoices fail audits and sour relationships when labor, materials and permit fees are lumped together. This template keeps them on separate lines, which is what banks, insurers and homeowners comparing bids all want to see.
The sample shows a kitchen remodel with a labor line, unit-priced cabinet installation, and permit fees. Add a change-order note policy in the notes field — written approval before extra work is the single most protective sentence you can put on paper.
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What a typical contractor invoice looks like
| Description | Qty | Rate |
|---|---|---|
| Kitchen remodel — labor | 1 | $8,400.00 |
| Cabinet installation | 12 | $140.00 |
| Permit & inspection fees | 1 | $350.00 |
Tips for getting paid faster
- For long jobs, invoice by milestone (deposit, rough-in, finish) instead of one bill at the end.
- Reference the change order number on any line that grew out of the original scope.
- Keep your license number in the notes — many jurisdictions require it on construction invoices.
- Retainage: if the contract holds 10% until completion, show it as its own line so the math is visible.
FAQ
What should a contractor invoice include?
Business name, license number where required, client and property address, invoice number and date, itemized labor and materials, permit costs, tax where applicable, the total, due date, and payment instructions. Milestone jobs should reference which milestone this invoice covers.
How do contractors handle deposits?
A common structure is 20–30% at signing, progress payments at defined milestones, and the balance at completion. Each payment gets its own invoice that references the contract.
Is sales tax charged on construction work?
It depends on the state: some tax materials only, some tax labor too, and a few treat lump-sum contracts differently from itemized ones. Your state's revenue department publishes the rules; set the rate in the generator's tax field.
Need something more general? Back to the free invoice generator or browse all invoice templates.